|
|
minutes
Meeting 1 Minutes
Teleconference, September 2nd, 2003
Attended: Will be indicated on the web site roster
The meeting was called to order at 9:05
Purpose and scope
The purpose and scope as captured in the PAR were covered and discussed.
Administrative issues
Participation levels
The proposed participation levels were described:
Observers: everybody joining in
to the e-mail reflector or the conference calls
Members: persons registering
through the on-line form.
Membership information will be passed on to the IEEE as required. Only
members will be able to serve as working group officers. Only members
will be allowed to vote.
Attendance
Attendance in WG meetings will be tracked for members, and voting
rights will be based on attendance. Members need to attend 3 out
of the last 4 meetings to be able to vote. This requirement will
come into effect at meeting 4. Before that time no attendance
requirement will be considered for voting.
Attendance will be tracked by an automatic system. Members are asked to
send in e-mails with a specific title to rollcall@ieee1647.org
for every meeting they attend. In order for the system to work these
messages have to be sent from the e-mail account registered for that
member. Attendance information will be available on the web site.
Officers
The WG officers include a Vice Chair, a Secretary and Task Force
leaders. Self nominations as well as recommendations for Vice Chair and
Secretary should be sent to the e-mail reflector.
Voting
Voting rights are reserved to members that are also DASC members (as
imposed by DASC, which is the sponsor of this WG). Members also need to
satisfy the attendance requirement if applicable. Additional discussion
of voting procedures follows under Bylaws.
Patent Policy
The IEEE patent policy was reviewed, and participants were directed at
the appropriate section of the web site. The meaning of essential
patents was discussed. Participants are called upon to inform the chair
in case they are aware of a potential patent issue.
The status of the Verisity patents was discussed - all relevant
Verisity patents are on file with PatCom with the commitment to license
them, free of charge, to the implementors of this standard.
Proposed Bylaws
The draft bylaws were reviewed. The voting procedure per the bylaws
calls for a 75% majority for a motion to pass and a 50% of the voting
members to constitute a quorum.
Alec brought up the question of abstained votes and whether they count
for the approval majority. As an example, assuming 20 voting members,
10 of which are present in a meeting. 7 vote in favor and 2 abstain,
does the motion pass?
Grant proposed that abstains will be counted to establish quorum, but
not be counted for approval. Per the previous example, quorum is
established at 50% (10:20) and the motion passes 7:1, discounting the
abstained votes.
The bylaws will be changed to reflect this.
Additional comments on the bylaws should be sent to the e-mail
reflector. The bylaws will be up for vote in the next meeting. Until
their approval, the WG will be governed by the draft bylaws.
Organization of work
Given the number of people registered (over 100), we must consider a
process by which work can be done by smaller groups reporting in to the
main body of the WG. It is proposed that various task forces will be
formed to carry out various tasks. The creation of task forces will be
decided on by the WG, which will also review the results.
A motion was made to form a first task force that will be requested to
come up with a work plan. This task force will recommend which task
forces need to exist, define the goal and deliverables for each task
force and the
order in which they will operate. The recommendation of this task force
will be presented to the working group in the next meeting for
discussion and approval.
The motion was seconded by Grant and was not objected to. This
motion passed.
Volunteers willing to serve on the work plan task force are asked to
make themselves known.
Next meeting
The next meeting is planned for Monday October 27th at 9 AM.
The meeting adjourned at 9:40
|
