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Meeting 15 MinutesTeleconference, August 1st, 2005A quorum of 14 out of 15 voting members is present Attendance is noted on the website roster 1. Call to orderMeeting was called to order at 09:00 PST/16:00 GMT.2. Approval of minutes from meeting 14Darren Galpin moves to approve the minutes.Andy seconds. No objections/abstainers. The motion to approve the minutes was carried. 3. Review Status od technical contributionYaron : Revision 0.4 is ready and we'll hear Joe's update on this later. It includes everything, all of the front matter and appendices etc. all of the numbering and the change bars from the previous revision were retained so it should be easy to compare, this revision also contains all the fixes for everything left in the issue database as well as other fixes that were corresponded via e-mail.A quick reminder about the rest of the process before the Ballot, we'll have 2 weeks starting from today - I'm will post the LRM today we'll then have two weeks to go over it to check all details are exactly as we want them and we really need your help in providing your feedback early so we can have revision 0.5 ready on time by August 15th. Joe still has a lot of work to do re styling and formatting etc. and has a very limited capacity to introduce new changes, so any changes should be well characterized and come in early. On the 15th we'll have another meeting where hopefully we'll post revision 0.5 which will be the final revision in the final form hopefully the same technical matter but formatted this time with running numbers and everything so that it looks exactly like the standard. We have two weeks to compose an opinion about that and then we'll have the vote to release it to ballot. 4. Editors Update - State of the LRMJoe : I'll just clarify what has changed since version 0.3. It has little boxes reflecting where the issues have been upgraded. Change bars - all material is in and that's the version I want you to be looking at. I really appreciate people looking at this especially the overview section - clause one. Also if you could look at clause three - re the definitions and the acronyms I still have a couple of questions embedded in the body of the text you'll notice them in red, these are for the work group to resolve, these need confirming, such as what should be in the keyword list and whether there's any to pull out or that we should add in. Right now the document is roughly 90% of the way ready for August 15th. The update is for numbering, active table of contents and more cross links within the text and within the table of contents - they should all be live and should take you to the correct place etc. The numbering will have to change due to things being combined such as moving things from two chapters into one. The next release on the 15th is essentially what we go forward with to ballot. Yaron shall we remove the issue boxes on the 15th or on the 29th.Yaron : I think on the 15th is best and we will not have a different version on the 29th unless there are any issues Joe : Ok then the 15th after that we have 2 weeks to review and confirm that's it and then on the 29th we'll decide if we're going to ballot with this and go into what I call a ballot mode. That's all the news that I have. Matan I'm going to ask you to update the examples in the macros clause Matan : Yeah its in an email making its way across the Atlantic Joe : Thanks to everyone on the loads of work etc. We should hit the August timelines which is great 5. Preparing for ballot UpdateYaron : Victor - any news ?Victor : I've been trying to get hold of Peter Yaron : He did respond to me Victor : Ok well forward that to me and I'll do it this afternoon Yaron : He said he'll do a lot of what needs to be done to set up for the ballot. He'll do what he needs to do to set up on my ballot website . We also need to pass the LRM through the Mandatory editorial review of IEEE-SA Victor : I needed his authorization so I could upload the LRM Yaron : We'll hold off until the 15th as we need consecutive numbering Victor : So we should be all set to go on the 15th Yaron : Yes - that's right - else it will just come back telling us that we've done something wrong. Will send out a note to the working group explaining the process for people to join us for the balloting group. Victor : As soon as I get the authorization from Peter I can send out a summary because I should have the instructions there. I'll take care of it. 6. Other BusinessYaron : Listing WG members, we discussed the process last meeting and since I sent out and email to every one on the website database that has ever called in to a meeting or who has otherwise contributed and those emails were sent out for people to approve of the them being listed as WG members, any requests for removal will be honored although no such requests received so far. I'll post the list today, please check that you're on there and inform me of any missing names etc. Roughly 60 names there which shouldn't be a problem ..Joe?Joe : no - however big it is is however big it is Yaron : Although some members only called into one meeting but hey lets be generous here. Any comments? 7. Patent policyThe chair has issued a call for essential patents, in compliance with current IEEE/SA PatCom guidelines. The WG members are advised to review the call for essential patents and the patent related slide presentation posted on the web site .8. Next meetingAs far as attendance goes we really want everybody to be able to vote on the final approval of the ballot by the working group so please remember to send in your e-mail to rollcall@ieee1647.org so that your attendance on this call is registered.• Please DON'T send these e-mails to the reflector • Use the e-mail address you registered with Yaron : I propose to have the next meeting on Monday, August 15th at 9:00 AM pacific (same time as today's meeting) and then the following one on the 29th August to present the final LRM for ballot Matan : If we read the draft 0.4 and encounter typos will it still be fixed? Joe : yes Yaron : whether there's a typo or a whole concept of the language is wrong, it should be fixed. Hopefully there should be no major issues, just the odd sentences here and there. Otherwise we may need to delay the release of the next revision. Joe : What's the formal voting process Yaron : At that time we will list the voting members and ask each of them to come up with a yes/no or abstain vote. If we can't get a quorum of 75% for the vote we will defer to an e-mail ballot. Darren Galpin : It's a Bank Holiday in the UK on that Date Yaron : ok we'll take a look at other dates and then communicate it via e-mail 9. Adjourn |
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