Meeting 16 Minutes

Teleconference, August 15th, 2005
A quorum of 12 out of 13 voting members present

1. Call to order

Meeting was called to order at 09:00 PST/16:00 GMT.

2. Approval of minutes from meeting 15

Darren Galpin moves to approve the minutes.
Dave Tokic seconds.
No objections/abstainers. The motion to approve the minutes was carried.

3. State of the draft

Yaron: I received yesterday the 0.5 revision of the LRM. There have been over 60 issues filed while reviewing LRM 0.4. All of the issues have now been incorporated and addressed. There were numerous fixes in this draft, but they are all very local - typos etc, but no major issues. You may have been following this on the reflector. I'd like to thank the reviewers for their time in doing this.

The latest revision will be posted today on the website. Everyone can review the revision, and at the next meeting all voting members will be asked to vote. It then moves on to the IEEE-SA. Joe - any comments?

Joe: I've just incorporated changes and typos, some of my own. It is a very stable document. There has been a renumbering of all of the clauses to match IEEE numbering, and there has also been some renumbering in the tail section of the library chapter.

Yaron: Any other comments?

4. Other Business

Yaron: The invitation for the IEEE ballot is on the website. To clarify, the IEEE-SA ballot happens after the working group ballot. The IEEE-SA will review the document, and it is done by all who have an interest in standards. Details are on the website - you must become a member of the IEEE and the IEEE-SA, and elect to take part. Again, detailed instructions are on the website. You can contact myself or Victor if you have any problems. We encourage you to take part in the ballot pool at the IEEE-SA level.

Victor: I encourage those interested to join. However, you then have the responsibility to review the LRM and submit your ballot. Please be serious if your join.

Yaron: Any questions about the balloting process?
Joe Hupcey: At the next meeting we review the LRM and have a vote, and then the IEEE is a separate step. So, there are two votes, one as the Working Group, one as the IEEE?

Yaron: Correct. The Working Group has its vote, and this gives us the right to go to the IEEE for the second round. This is the last step of review - it then goes to revcom and the board. These are just process. The last step of review is the IEEE-SA.

Joe: This year has been the IEEE process. We produce the LRM we want to put forward. After this, the working group will reform to deal with any ballot comments.

Yaron: Any other business?
Lori Kate: If you are not an IEEE member, today is the last day to apply for 2005 membership, and it is half price. From tomorrow you pay for 2005/2005, which costs more.

Matan: IEEE-SA is the last review step - in what way is it a review?
Yaron: People send in comments with their ballot. They may send in a paper with approval on it, or they may send a ballot with comments such as there is a typo on page such-and-such. We will then have to regroup, find common ground, and possibly change the document. If we change it, we will have to re-ballot and see if those who rejected it are now satisfied.

Matan: Do you expect this to happen, or is it a worst case scenario?
Joe: I expect it to happen. Usually it is just a case of clarification. We always want to respond to comments in the ballot resolution phase.
Yaron: I expect changes, but nothing major.

Joe: When will the balloting sub-group be formed?
Yaron: The task force will start to function only when we see ballot responses. There is plenty of time to set it up - we will ask for participation at the next meeting, but it won't start functioning until September or October.

5. Patent policy

The chair has issued a call for essential patents, in compliance with current IEEE/SA PatCom guidelines. The WG members are advised to review the call for essential patents and the patent related slide presentation posted on the web site .

6. Next meeting

As far as attendance goes we really want everybody to be able to vote on the final approval of the ballot by the working group so please remember to send in your e-mail to rollcall@ieee1647.org so that your attendance on this call is registered.

• Please DON'T send these e-mails to the reflector
• Use the e-mail address you registered with

Yaron: A list of voting members will be compiled and placed in the agenda for the next meeting. Please review and notify us if there is a problem with attendance or voting rights.

The next meeting will be on Tuesday 30th August at 09:00 AM Pacific time, 16:00 UTC.
Yaron: Please note that call details will change for the next meeting, as we are changing the conference call provider.

7. Adjourn

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(Updated Wed Oct 11 16:19:09 PDT 2006)